GuildHallBring the records together.
- Approved weekly totals of available chair hours
- Approved weekly totals of booked chair hours
- Summary definitions for blocks and reporting periods
Dental and medical practice consultant: Make room for better scheduling decisions.
Bring approved administrative summaries into a useful view of practice capacity. The GuildHall Partnership helps dental practices and independent clinics improve reporting routines, pull reports when needed and work through the business decisions behind the numbers.
Choose a time.
A free, 30-minute call. The calendar shows your host and time zone.
Kyle Haworth
Founder, GuildHall · Kansas City
Over 15 years in technology, operations and administration, including Fortune 500 companies and federal contracts.
What happens on the call.
- Free
- 30 minutes
- Google Meet
- With Kyle Haworth
What we'll cover
- What's on your plate right now, and what a better week would look like
- The systems and records you already use
- A practical first step, if there is one
No preparation needed.
After the call: you'll get a short written recap by email. A written proposal follows within two working days.
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Weekly chair-capacity summary
| Week | Available hours | Booked hours |
|---|---|---|
| Week 1 | 160 | 128 |
| Week 2 | 160 | 120 |
| Week 3 | 160 | 144 |
Fictitious figures. Booked hours are 80%, 75% and 90% of available time. Review staffing and scheduling changes behind the variation. Booked time does not measure completed appointments or care delivered.
Comparing booked and available chair time
Illustrative scenario, not a client result
A dental practice owner is considering a change to an administrative scheduling block. The team already produces weekly chair-capacity totals, but different reports treat blocked time differently. The first task is to make the weeks comparable using approved aggregate administrative data that contains no protected health information.
Improve the working process.
Create one weekly summary template that treats closed hours, lunch and administrative blocks consistently. Check the definitions with the practice manager using approved totals. Assign an owner and a weekly cutoff for supplying the summary so reports use the same basis each time.
Put the report to use.
GuildHall develops a capacity report or custom dashboard your team can open when needed. We help distinguish changes in available hours from changes in booked time, then work with you to choose a scheduling adjustment to test. Ongoing reviews compare later periods using the same definitions and account for holidays or staffing changes.
A report to use.
A partner to work with.
Keep the capacity report available to the team. We help compare later periods and account for changes in staffing, holidays and available time.
As the foundation settles, we focus on ongoing analytics: refining views, investigating trends and reviewing the results of agreed changes.
Explore the PartnershipCurrent engagements exclude protected health information (PHI); ordinary permission or a Sales Order does not change that. Use only approved aggregate administrative data that does not expose PHI. Do not send patient records or grant access exposing PHI. Larger implementations require defined responsibilities with your team or provider.
See real examples from our client workThe same work in any business: Small business operations consultant · Business process consultant · Small business reporting.
One Partnership.
A small first step.
The goal is enterprise-level intelligence for your business. The Quick Win is a simple way to start the work together, before taking on a monthly commitment.
Start here, if it suits you
A Quick Win
We agree on one focused piece of work and deliver it. It might be a report, a systems assessment or a practical fix.
The fee is set in a written proposal after the call. No monthly commitment.
Talk about a first stepBuild on that work
Your ongoing Partnership
Continue from the foundation we’ve started, with half of the Quick Win fee credited toward your first monthly payment if the Partnership starts within 60 days of the Quick Win.
A monthly fee, set in your written proposal. Scope and capacity are agreed there too. You can also start monthly from the outset.
See how monthly support worksThe Quick Win is the first step into the same Partnership. Moving to monthly support is a decision we make together.
A few practical details.
Does this example require patient-system access?
No. The practice supplies approved aggregate administrative summaries within the permitted scope. Calling a report a summary does not make it suitable automatically; its contents and handling must meet the agreed boundary.
Can we examine production and collections?
We can assess whether suitable administrative summaries support that question. Production and cash received measure different events, so the view must distinguish timing and adjustments. The same PHI exclusion applies.
How does the Quick Win fit into the Partnership?
It is a first step into the same work: one focused engagement, without a monthly commitment. The fee is set in a written proposal after the call. If you start monthly support within 60 days of the Quick Win, half of the Quick Win fee is credited toward your first payment. You can also start monthly from the outset.
Let’s put your data to work.
Tell us what’s on your plate. We’ll find a useful place to start.
Book a free 30-minute call
Free. No preparation or commitment needed.