GuildHallBring the records together.
- Administrative counts by ready-to-bill date
- Fee totals and agreed billing dates
- Review status and responsible role
Law firm and accounting firm consultant: Keep completed work moving toward billing.
Connect administrative workload, billing and collections information in one useful view. The GuildHall Partnership helps law and accounting firms improve the handoffs behind those figures, access reports themselves and bring analytical expertise into decisions about capacity and cash flow.
Choose a time.
A free, 30-minute call. The calendar shows your host and time zone.
Kyle Haworth
Founder, GuildHall · Kansas City
Over 15 years in technology, operations and administration, including Fortune 500 companies and federal contracts.
What happens on the call.
- Free
- 30 minutes
- Google Meet
- With Kyle Haworth
What we'll cover
- What's on your plate right now, and what a better week would look like
- The systems and records you already use
- A practical first step, if there is one
No preparation needed.
After the call: you'll get a short written recap by email. A written proposal follows within two working days.
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Work marked ready to bill
| Time since ready | Engagements | Unbilled amount |
|---|---|---|
| 0–7 days | 8 | $8,000 |
| 8–14 days | 4 | $6,000 |
| 15+ days | 3 | $7,500 |
Fictitious figures. Seven engagements totaling $13,500 have waited more than a week. Review their billing dates, approvals and any disputes. Unbilled amounts are not cash collected or profit.
Reviewing the ready-to-bill queue
Illustrative scenario, not a client result
An accounting practice completes recurring client work, but some approved engagements wait for invoices. The owner wants a weekly billing review that separates work ready to bill from work awaiting approval or an agreed billing date. Administrative dates, statuses and totals can support this review without client-file substance.
Improve the working process.
Agree a ready-to-bill status and record when it changes. Set a weekly internal reminder directing the responsible reviewer to the firm's existing queue. Keep agreed billing dates visible so scheduled invoices remain distinguishable from a missed handoff.
Put the report to use.
GuildHall builds an aging report you can pull before the billing meeting, with a custom dashboard for additional views. We help distinguish approval delays from billing arrangements and identify handoffs that need attention. You can assign the next review or revise its cadence. Ongoing analysis follows billed amounts and collections separately.
A report to use.
A partner to work with.
Use the report before billing reviews. We help track handoff changes and examine invoicing and collections as separate parts of the process.
As the foundation settles, we focus on ongoing analytics: refining views, investigating trends and reviewing the results of agreed changes.
Explore the PartnershipThis is administrative reporting, not legal, tax or accounting advice. The example requires no privileged client or matter substance. Do not send client files or sensitive financial records to request a call. Agree data, access and processing before work, plus responsibilities for larger implementations.
See real examples from our client workThe same work in any business: Small business operations consultant · Business process consultant · Small business reporting.
One Partnership.
A small first step.
The goal is enterprise-level intelligence for your business. The Quick Win is a simple way to start the work together, before taking on a monthly commitment.
Start here, if it suits you
A Quick Win
We agree on one focused piece of work and deliver it. It might be a report, a systems assessment or a practical fix.
The fee is set in a written proposal after the call. No monthly commitment.
Talk about a first stepBuild on that work
Your ongoing Partnership
Continue from the foundation we’ve started, with half of the Quick Win fee credited toward your first monthly payment if the Partnership starts within 60 days of the Quick Win.
A monthly fee, set in your written proposal. Scope and capacity are agreed there too. You can also start monthly from the outset.
See how monthly support worksThe Quick Win is the first step into the same Partnership. Moving to monthly support is a decision we make together.
A few practical details.
Can a law firm use this approach?
Yes, the administrative question can apply to matters as well as accounting engagements. The report definitions must reflect the firm's billing arrangements. Privileged matter content is not needed for this illustrative queue.
Can we compare fixed-fee work?
Yes. Start with the fee, recorded effort and billing milestones. A profitability comparison also needs appropriate costs. We can help choose measures that reflect the engagement instead of applying an hourly-billing assumption.
How does the Quick Win fit into the Partnership?
It is a first step into the same work: one focused engagement, without a monthly commitment. The fee is set in a written proposal after the call. If you start monthly support within 60 days of the Quick Win, half of the Quick Win fee is credited toward your first payment. You can also start monthly from the outset.
Let’s put your data to work.
Tell us what’s on your plate. We’ll find a useful place to start.
Book a free 30-minute call
Free. No preparation or commitment needed.